Digital Autonomy
Share sensitive files with explicit governance and recovery
Documents are spread across personal drives, email and supplier-controlled storage. The scan makes ownership, access, portability and continuity testable before choosing a platform.
- Intended result
- A tested file-sharing option with explicit access, operational ownership and recovery controls.
- Human approval
- Required
- Integration
- Likely
01
Situation
Documents are spread across personal drives, email and supplier-controlled storage. The scan makes ownership, access, portability and continuity testable before choosing a platform.
02
Current problem
Sensitive files are duplicated across tools and accounts with inconsistent access and retention.
03
Desired change
A tested sharing model defines identity, permissions, ownership, backup and recovery.
04
Possible workflow
-
Map
Identify data and dependencies
Locate sensitive collections, user groups, external sharing and current supplier dependencies.
-
Test
Compare realistic options
Evaluate hosted, European, private or self-managed approaches against actual requirements.
-
Operate
Assign ownership and recovery
Document access administration, backup, restore and supplier exit responsibilities.
05
Human control
Named owners approve access policies, exceptional sharing and recovery procedures.
06
Technology and data
- File platform
- A managed or self-controlled collaboration platform such as Nextcloud.
- Identity and access
- SSO, groups, external users and removal procedures.
- Backup and recovery
- Independent copies, restore tests and documented recovery ownership.
07
Boundaries
- Control includes operational capability, not only contract language.
- Permissions and external sharing need periodic review.
- Backups are only useful when restoration is tested.
- Management effort must be proportionate to the risk.
- Self-hosting is not automatically preferable
- Governance requires ongoing operational ownership
- Migration and recovery must be tested